Tool
Meeting Time Finder
Find the least-bad hour for a meeting across up to six cities, with a pain score for each attendee.
Participants
Recommended slot
What makes this different
Three things set this apart from a stock "world clock meeting planner":
- Per-participant pain score, not a single average. You see who is paying the cost, not just an aggregate.
- Two working-hour profiles per person: "core" (focused deep work) and "extended" (still OK). The matrix colours cells where only some participants are in core hours differently from cells where all are.
- DST-aware window: if a city shifts within 7 days of your meeting, the tool flags it and shows the local time on the other side of the change so you do not book 02:30 on a non-existent morning.
How to use it
- Add each participant: name, city, and the local hours they consider "working".
- Pick your anchor day. The slider picks a 24-hour window starting at midnight in the first participant's timezone.
- Read across the matrix. The greener a cell, the lower the combined pain across everyone.
- Hover any cell to see each participant's local time and their individual pain score.
- Click a green cell to lock it as the recommendation; the panel underneath shows it in every city.
The DST warning panel at the top will light up if any participant's city has a Daylight Saving shift during the week you picked — the tool will still find slots, but expect a one-day blip.
Most "meeting finders" tell you what time it will be in another city. This one tells you who is hurting the most at any given hour, and lets you trade one person's discomfort against another's. Add up to six participants, set their local working hours, and the tool scores every 30-minute slot in your day across all of them.
The pain score is built from three inputs: is the participant asleep, are they in working hours, and are they in evening hours (technically awake, but unlikely to thank you for the meeting).
Frequently asked questions
Why are some cells red even when everyone is awake?
Pain is not just "asleep or awake". Evening hours and early morning get graded higher than midday, because meetings outside core hours cost attention even if you are technically conscious.
What time window does the matrix show?
A 24-hour window starting at midnight in the anchor city's timezone. If you want the meeting in the middle of the working day for everyone, look for the darkest green band; if you want it convenient for the anchor only, look at the column under "12:00" on the anchor row.
How does DST handling work?
The matrix uses your browser's Intl timezone database. If a city switches DST during the week of your meeting, an amber banner appears and a small footnote appears on each cell that sits on the wrong side of the transition.